Archive for July, 2009

Having fun at work

Thursday, July 30th, 2009

I’ve been having fun at work the last few days.  My problem when I started on Monday, other than the obvious “I’ve just been sitting on my butt for the last four weeks and now you want me to work my brain?!” issues was that I wrapped  things up so neatly before we left that I didn’t have any open projects to work on when I get in.  Mostly.  There were a few things I started working on, but I kept running into places where I was waiting on other people to get their things done first.  Things are still moving really slowly, but I’m starting to find open projects that I can put my time into.

The last two days especially, I’ve been having a blast.

I’m working on getting my Lean Specialist certificate.  I’ve gone through training, but I won’t qualify for my certification until I take a project through to completion.  To simplify it a lot, my project is taking documents from several different people in my department and merging them together in a way that’s maintainable and makes sense.

Anyway, I found my team members on Tuesday and set up a meeting time for Tuesday next week.  Since then, I’ve been reading through my training book and working out what we’re going to do in that meeting and how we’re going to tackle this problem.  I’ve been having more fun with PowerPoint than is appropriate.

And I’m not talking one of those distracting presentation tricks like making the words fly in from the sides and spin in circles and flash in different colors.  I’m talking subtle, professional things that are way too much fun.  Like, on a list, once we’re done discussing one point, when the next point comes up, the one above it fades to a lighter color, so it’s still readable, but not as obvious as the next one on the list.  And it happens at the same time as the second one, with no unnecessary clicking on my part.  I have accompanying illustrations that are appropriate and not using those stick people that have been overdone so many times.  I have lists that fade into view after a short delay so I can keep talking and they’ll show up without me having to click.

And, coolest of all, I have a slide that once I click a button, it’ll start a timer and if I haven’t moved away from that slide in the set amount of time, it will show a picture of an hourglass spinning, making me focus the conversation and get on with the meeting.

I think it’s amazing.  I’ve never had the opportunity to play with PowerPoint before.  I’ve never really done presentations and the people I’ve worked for in the past preferred to make their own presentations.  But I’ve been having so much fun, I’ve already laid out the next three meetings.  They’ll change, of course, as I find out how much we can get through in 50 minutes and what sort of people I have on my team, but I got done with one and thought, “That was great!  What am I going to do with the meeting after this one?”

One of my presentations, we’re going to create a current-state value stream map.  It’s a complicated thing to look at and it tends to be overwhelming to people who haven’t done one before.  So my presentation will go step by step through the process.  The first steps happen at opposite sides of the document—the customer’s name goes at the top right corner and the supplier name goes at the top left corner.  I have an arrow pointing at the right side that spins around to the left side at that step (while the first step fades to a lighter color).  We start putting up data boxes from the end of the process and work our way to the beginning, working from right to left.  I have an arrow that floats from the right side of the screen to the left side.

And those are pretty obvious animations, but those are the only obvious ones.  The others fit so smoothly into the presentation that they’re hardly obvious at all.

And I love it.

I asked the two gentlemen who are basically my Lean advisors to check over the document and let me know their thoughts.  One thought it was the best initial meeting presentation he’s ever seen.  And he likes my technique.  The other also said it was nicely done.  He warned that when I get to management level, when I present my finished project, I’m not going to be able to be so fancy with it.  No rotating clocks.  Managers don’t have time for that.  But I expected that to be the case.  The presentation I give at that time will follow official guidelines for presentations.

Until then, I’m having a blast.  I’m stuck right now because I’m not totally sure what we’re going to cover in the fourth (possibly fifth if the VSM takes too long).  But I’m pretty sure I can find other projects to work on while I think about that.

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My eventful commute home

Tuesday, July 28th, 2009

It was a bright, sunny day most of the day yesterday, but when I left, dark, heavy clouds were coming in on a strong wind that was down-right chilly.  Something big was coming through and I was going to end up right in the middle of it all the way home.

Before I could even get a mile away from work, I stopped in a line of cars at a stoplight.  As I was pulling up to the queue, three fire trucks, a couple police cars, and a tow truck pulled into the intersection, stopping all traffic.  People ahead of me started doing U-turns and going back the other direction, but I could see that other lanes were able to move, so I waited patiently for the opportunity to move on through the intersection.

While I was waiting, I saw billows of smoke start pouring up into the sky.  And then great leaping flames of bright yellow and orange fire chased that smoke.  There’s a line of trees along the road that kept me from seeing anything clearly but there were definite flames climbing high into the air from something along the side of the road.

When the police officer eventually waved us through the light, I could see a car pulled into the median of the divided highway that I was pulling onto.  It was crumpled and black with fire damage.  The fire was extinguished, but brave local service personnel were still standing by and keeping an eye on it.

Shortly after that, the skies opened up and poured down rain.  And we’re not talking that friendly summer rain that makes everything smell good and brings good refreshment to all the trees and grass.  We’re talking torrents.  We’re talking buckets and buckets of water crashing down from the sky and pounding relentlessly at everything in its path.

Fortunately for me, I’m getting really used to this kind of rain.  There’s a method for handling this type of rain.  You slow down to as slow as you need to go, put your wipers on as hard as they can go, turn on your blinkers, and stay the heck out of the ruts in the road that are pooling up with water.  Especially with my short-wheeled little car.  One poorly-timed puddle and I’m sitting in the ditch, so I’m careful.  But I’m not going to sit still and wait for it to pass, either, because it could be hours before I get home that way.

The rain was dealing with an attitude problem anyway, it seemed, because it would pour down rain, and then let up completely. And then pour down again.  Sort of like a teenage girl with her mood swings.  I’m great!  I’m sad!  I’m great!  I’m angry!  I’m great!

About halfway home, during a light-rain episode, I ran into another queue of cars.  This time, though, it wasn’t at a light.  It was partially down a straight length of road that doesn’t have any stops until the T-intersection 2 miles further down.  I could see another fire truck, but no lights were flashing and the hose was still in the back of the truck.  People ahead of me started pulling U-turns again, and a man in a pick-up stopped to tell me what was happening.

There was a tree downed across the road.  A big tree.  And the volunteer firemen were working on it, but they only had one chainsaw between them and it was dull.  And the tree was a good 3-feet thick.  At the rate they were working, it was going to be at least another hour before the road was cleared through.  I saw what was left of this tree on my way into work this morning and it really is an impressive piece of work.  And it wasn’t the only one of its kind yesterday.  Apparently the storm that crashed through wrought a fair degree of damage on its way.

So I got to the front of the line and turned around, and then stopped at every car for the next mile or so, everybody backed up behind us waiting to see what was happening, and told them what was going on—there’s a tree down, they’re working on clearing it, but it’s going to be an hour before anyone can get through.  Time to find a different route home.  I spoke to one woman who lived just beyond where the tree was down.  “You might just want to park it here and walk home!” I said to her, laughing.  “I just might!” she said.

I was tempted to stop and try to help redirect people, but it was already getting late and I wanted to get home.  And the rain was starting up again and I didn’t want to stand in the pouring down rain trying to get people’s attention.  So I got back on the road, took a route that took me further north than I would typically travel to get home, and drove into our neighborhood about an hour and a half after leaving work.

And then, I had to park in the overflow lot because AAA towed Justin’s car home from the mechanic’s lot and parked it crosswise in our slots so I couldn’t pull in.  Fortunately, when Justin got home, he went down and got my car and moved it into the slot so I wouldn’t have to make that trek again in the morning.

Also, I had several episodes of podcasts on my music box to entertain me while waiting for the flaming car, driving slowly in the rain, and taking the long way home.

It was without a doubt the most interesting part of my day!

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Back at it again

Monday, July 27th, 2009

Well, it’s my first day back at work and oh, boy, are we ever having fun.

I tossed and turned all night long being anxious about the morning and dreading the alarm.  I ended up waking up 5 minutes before it went off and just sitting there, waiting for it to ring.

I forgot what it was like to shower before the sun is up.  I have a window above the wall of the shower and I was used to getting light from both sides of the bathroom.  But this morning, the only light was from the light above the sink.  And that’s here to stay until the beginning of summer next year.  Time to pull out the full-spectrum light again, I suspect.

I drove my car to work, leaving Justin to catch a ride with a coworker.  His car is kaput.  We’re having AAA tow it back to the house today, and then we have to look at what our options are.  Mostly, we’re looking into our carpool options.

I got to work, unpacked all my pictures and dishes and everything I’d taken home with me for the break.  And then I pulled out my files and pens and post-its that I had tucked into a locked drawer.  I got my desk looking like normal again, said hello to a few coworkers, and sat there, trying to remember what it is that I do.

We had an emergency meeting to share the news with all of us that our DAS administrator was in a surfing accident in Jacksonville, FL, over the weekend and passed away.  He was a nice man and we’re all a little shocked.  I should say more, but I really don’t know what to say yet.

And it bothers me that I keep thinking about how sore my toes are more than how tragic his death is.  But my toes hurt.  I’ve been wearing sneakers and sandals for the last four weeks and now I’m back in heels and pointy toes.  And my toes are squished.

And when I’m not thinking about that or trying to decide what I should be doing here at my desk and wishing I could ask Justin questions about a dozen different things, I’m thinking about the mess of papers and books and project sitting on the table in my office and how much I wish I could be cleaning that up and reading those books instead of sitting here doing so little.  And then I wish I could be playing a video game instead and I realize how awful lazy I’ve been lately.

So I’ll sit here with my shoes on and listen to conversations over the wall about how people spent their vacations traveling or working on house remodeling projects while trying to find the data that I need to get this document functioning and out for approvals.  And I’ll wait for people to get back to me from the carpool network.  And I’ll start to remember why it was that I was kind of looking forward to being back at work again.

It wasn’t just about the money, was it?  I’m sure there were other reasons that I liked being here.

What were they again?

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Last day of my “vacation”

Friday, July 24th, 2009

Okay, quick update because I’ve been lax lately.  Working backwards!

Today:
I got up and went babysitting earlier than I expected, but it was only for an 11-month old and he slept the entire time I was there.

Yesterday:
I worked with the children’s pastor on the store room at the church office and made it go from total chaotic eyesore to a shining example of organization.  Everyone is very pleased.

And then after grilling dinner and chatting with friends online, we drove Justin’s car to the mechanic’s while no one else was on the road.

Wednesday:
Relaxed, did some projects, made lots of phone calls about business license information and finding a mechanic.  Babysat in the evening for a few hours for a house of sleeping children.

Tuesday:
Drove to Macon with my small group leader/friend with her 11-month old, 3-year old, and 9-year old to drop the oldest off with her grandparents and then drove home again.

Monday:
Babysat for several hours for those same kids (I’ve seen a lot of them this week).  I swear I did something else on Monday but I have no idea what it was.

So, my last week of my vacation has been insane.  I made a chunk of change (gifted, if the unemployment office asks) to help with possible fixes for Justin’s car.

He’s been driving my car most of this month because I have a/c and get better mileage.  But also, for the last week and a half, because his brakes went out.  The mechanic looked at it today and didn’t have good news for us.  We’re going to chat about it tonight and go see the mechanic tomorrow morning.

And I didn’t do everything I’d hoped to do while I was off work, but I did have fun doing what I did and it doesn’t matter that I didn’t cross everything off my list.

Bills are coming due in the next couple weeks and if we managed to make it through this whole month without pulling from savings for anything other than paying for our plane tickets for next month’s wedding, then I’m a tickled lady.  We’ll know for sure in two more weeks.

I’ve made some good progress on my small business, learned a lot about the paperwork and how much more I really need to learn.

I learned a lot about IRAs and different money and retirement things.

I’ve slept in later most mornings that I should have but I don’t regret it one bit.

It’s been a nice break, but I’m ready to get back to work again.

After the weekend.

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Worst case situation books

Friday, July 17th, 2009

I’m still thrilling about the awesomeness of the community library.  Let me tell you, I never really enjoyed the nonfiction section of my library when I was younger, but now I’m piling in all these books and doing some serious learning and researching.

I picked up a book last week called Get it Together. It’s about getting everything in order in case of your incapacitation or death.  I didn’t know that’s what it was about when I picked it up–I though it was about file cabinets.  But it’s been a really interesting read.  It came with a CD with worksheets.  What you do is work through the worksheets and build a binder that has everything anyone could possibly need in case you end up in a coma or pass on.  So things you’d think about, like assets and children, all the information about how to handle those are written down.  If a plot has already been purchased or any of those arrangements already made, it’s all in the book.  And other things, like employer’s phone numbers and benefit’s information or what bills are going to be due on the house, are all in there.  The people picking up the pieces have a perfect manual to follow and can focus on their own grieving instead of trying to figure out what Fluffy is supposed to have for dinner and whether it has medication to take.

It’s not an easy book to work through, that’s for sure.  There are things that are just uncomfortable to think about, like a letter in the front of the book for the people reading it.  And there are things that will require the use of an attorney.  But it’s really good stuff and I think it’s useful.

And I could use this in my business!  There are a lot of elderly people in the area who maybe haven’t really found the time to work through all of this information.  If I can figure out how to get this all lined up and all, I could help people get this started.  They’ll have to end up talking with their lawyer, but I could help them find all the paperwork that they’ll need to get that started.

Another thing I’ve been working on is a hurricane evacuation plan.  It is hurricane season and if the word goes out to head inland, then there isn’t a lot of time to get everything together and get out of town.  So having a plan is really important.  I’ve been pulling together information from Fly Lady‘s Control Journal idea and a special edition of the Savannah Morning News.  What I’m trying to do is create something that I can fit right into the front pages of my address book.  It’s got all the important information like doctor info, insurance info, directions to Luke’s, lists of things we need to grab, everything.  Most of the information is duplicated info because I carry most of that with me in my purse, but it’s the sort of situation where having it really easy to find is key.

I have a checklist that I have to work through and see if I can get any of that prepared ahead of time and tucked away so it’s a grab and go situation.  So we grab the address book, grab the folder of important papers, grab the box of prepared stuff, and then focus on the rest of the list that couldn’t get done ahead of time.

And this is another thing that I could help people do.  I could help them find the information that they’ll need to have on hand, pack up their grab and go box, get them the checklist of other things to take care of if they have to leave, basically do as much as I can so if they have to leave, they have a plan and they’re ready to go.

And,  really, the two things fit together–the folder of important information if you die and the preparedness for evacuation.  All the important papers that you’d want to take with you if you leave the house in a hurry is exactly the same paperwork that you’d pull together for the book for your death.  It could all be one book, one “if the worst thing happens, this is where you look” book.  I haven’t started putting either one together, so I’m not sure it would really work all together, but it’s an interesting thought.

And I think people might be interested in getting some help to get these things together.

Of course, the first step to actually get as much of my own information put together.  So that’s what I’ve been up to the last couple days.  And that’s what I’m going back to work on now.

If anyone has any recommendations on these types of books and information, I would love to hear about it!  And if you’d like to get started on these and would like some information from me about, drop me a line and we’ll get started!

Cheers!

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